Privacy Notice


New Life Baptist Church, Kings Heath

Data Controller: New Life Baptist Church, Kings Heath.

Church, Charity No. 1135380

This is the privacy notice for New Life Baptist Church, Kings Heath. It covers how we will store and process your data, the type of data we hold, your individual rights and how you can interact with us about your data.

This privacy notice covers our use of Personal and sensitive data, which is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address).

Our processing of personal and sensitive data is governed by the General Data Protection Regulation (the “GDPR”) and other legislation relating to personal data.

Who are we?

This Privacy Notice is provided to you by New Life Baptist Church, Kings Heath.

New Life Baptist Church is a Christian church affiliated to the Baptist Union of Great Britain. We are a charity registered with the charity commission for England and Wales. Our charity number is 1135380. Further information can be found on our own website and the charity commission website.

How is your data used and processed?

New Life Baptist Church, Kings Heath processes data containing:

· Names, titles, and photographs;

· Contact information including telephone numbers, postal /residential addresses, and email addresses;

· Where there is a legitimate interest to facilitate our charitable aims and activities, or where you have provided them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family and dependants;

· Where you are employed by the church, give financially in support of New Life Baptist Church, Kings Heath or pay for church activities (eg holiday club.), financial identifiers such as bank account numbers may be used. These will usually have been provided by you;

· As a Christian church (religious organisation), the data we process is likely to constitute sensitive personal data because the very fact that we process your data at all may be suggestive of your religious beliefs. Where you provide this information, we may also process other categories of sensitive personal data: such as racial or ethnic origin, sexual orientation, mental and physical health, political beliefs and criminal records.

What are we doing with your data?

We only hold data that either we are legally obliged to or that helps us fulfil our mission and charitable aims as a church. We are a membership organisation and good communication with those who attend our services and activities is an essential part of being church.

Therefore, we will hold and process data to:

· Enable us to meet all legal and statutory obligations;

· Comply with and facilitate our comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments. Our safeguarding policy is available upon request

· Help you grow as a disciple and to minister to you and provide you with pastoral and spiritual care (such as visiting you when you are ill or bereaved) and to organise and perform services for you, such as regular times of worship and study, dedications of children, baptisms, weddings and funerals;

· Deliver our Church’s mission to our community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the church rules.

· Administer our membership and attendance records of adults and children;

· Enable us to follow up membership and other inquiries.

· Fundraise and promote the interests of the Church and charity;

· Maintain our own accounts and records;

· Process and record financial donations that you have made (including Gift Aid information);

· Communicate with you about your views or comments;

· Update you about our services, events and any matters of interest related to you the church community;

· Send you communications which you have requested and that may be of interest to you. These may include information about our activities including fundraising;

What is our legal basis for processing your personal data?

· Most of our data is processed because it is necessary for our legitimate interests to enable our charitable and mission aims. For example, maintaining membership records, safeguarding our children, recording our financial donations and operating teams and rotas for the effective function of the church.

· Some of our processing is necessary for compliance with a legal obligation. Processing staff records for HMRC, pensions etc, retaining safeguarding records and gift aid declarations are examples of this.

· We may also process data if it is necessary to provide a direct service to you. For example, if you sign up for a church event such as Holiday Club.

· As a religious organisation, we are permitted to process information about your religious beliefs to administer membership or contact details.

· Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

Will we share your data?

W e will treat your personal data as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks, where you first give us your prior consent or where we are under a legal obligation to do so.

We may need to share your data with providers of services. They aren’t using your details for their own purposes. For example, we utilise commercial software providers such as Microsoft One Drive and SharePoint and Google Drive to store files and to communicate with one another within the church. These may at times contain some personal date.

On occasion, we may share personal data with other churches with which we are carrying out joint events or activities; and in these cases we would obtain your explicit consent in advance.

If you are employed by the church on a permanent or one of basis then your details may be shared within the church to facilitate payments and with other organisations such as pension funds, HMRC etc in order to fulfil our contract with you.

How long will we keep your personal data?

Our general rule is to keep data no longer than necessary. Where you continue to actively engage with our church services, activities and events, we will retain the appropriate data for you so that we can best serve your involvement. We operate to an annual process of review, by which we assess who is actively engaging in church life, and where this is not the case we will remove your data. Additionally;

· We will keep some records permanently if we are legally required to do so. For example this covers wedding registers and some safeguarding records.

· We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits.

What are your rights in regards to your personal data?

You have the following rights with respect to your personal data: When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

· The right to access information we hold on you. At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will normally respond within one month. There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.

· The right to correct and update the information we hold on you. If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

· The right to have your information erased. If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).

· The right to object to processing of your data. You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

· The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought. You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

· The right to lodge a complaint with the Information Commissioner’s Office. You can contact the Information Commissioners Office or via email or at the Information Commissioner's Office..

Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements (the EU-US Privacy Shield) or contracts approved by the European Union.

Our website is accessible from overseas so on occasion some personal data may be accessed from overseas, however it is our general practice not to publish any personal data on our website or in our printed newsletters.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

You are very welcome to get in contact with us…

If you have any queries or concerns about how we use your data, please do get in contact with us. Contact details are shown on the website.